Privacy Policy

Privacy policy of the online shop of the Offenburg University

As a matter of principle, you can use our website without providing any personal data. If a person concerned wishes to make use of the services of our company via our website, it may be necessary to process personal data. If the processing of personal data is necessary and there is no legal basis for such processing, we always obtain the consent of the person concerned.

The processing of personal data (e.g. name, address, e-mail address or telephone number of a person concerned) always takes place in accordance with the Data Protection Basic Regulation (DSGVO) and in accordance with the country-specific data protection regulations applicable to us.

With the following data protection declaration, we would like to inform the public about the type, scope and purpose of the personal data collected, used and processed by us. This data protection declaration also informs data subjects about their rights.

As the data controller, we have implemented numerous technical and organisational measures to ensure the most complete possible protection of the personal data processed via our website. However, data transmissions via the Internet can always contain security gaps. Thus a 100 % protection cannot be guaranteed. Therefore each person concerned can of course also transmit personal data to us alternatively, e.g. by telephone.

1. definitions of terms

This privacy statement is based on the definitions used by the European Directive and Regulation Makers in the adoption of the DSGVO (Article 4 DSGVO). This privacy statement should be both easy to read and easy to understand for every person. In order to ensure this, we would first like to explain the terms used. Among other things, these definitions are used in this data protection declaration:

• "personal data" means any information relating to an identified or identifiable natural person (hereinafter "data subject"); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, online identifier or to one or more specific characteristics that express the physical, physiological, genetic, psychological, economic, cultural or social identity of that natural person;

• "data subject"means any identified or identifiable natural person whose personal data are processed by the controller.

• "processing"means any operation or set of operations which is carried out with or without the aid of automated processes and which is related to personal data, such as collection, recording, organisation, sorting, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or association, qualification, erasure or destruction;

• "limitation of processing"means the marking of stored personal data with a view to limiting their further processing;

• "profiling"means any automated processing of personal data consisting of the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects relating to the work performance, economic situation, health, personal preferences, interests, reliability, conduct, whereabouts or movements of that natural person;

• "controller" means the natural or legal person, public authority, agency or body which alone or jointly with others decides on the purposes and means of the processing of personal data; where the purposes and means of such processing are laid down by Union law or by the law of the Member States, the controller or the specific criteria for his designation may be laid down in Union law or in the law of the Member States;

• “recipient' means a natural or legal person, public authority, agency or other body to whom personal data are disclosed, whether or not that person is a third party. However, authorities which may receive personal data in the course of a specific investigation task under Union law or the law of the Member States shall not be considered as recipients and the processing of such data by those authorities shall be carried out in accordance with the applicable data protection rules and in accordance with the purposes of the processing;

• “third party"means a natural or legal person, public authority, agency or any other body, other than the data subject, the controller, the processor and the persons authorised to process the personal data under the direct responsibility of the controller or the processor;

• “consent"means any freely given, informed and unambiguous expression of the data subject's intention in the particular case, in the form of a statement or any other unequivocal confirmatory act by which the data subject indicates that he or she consents to the processing of his or her personal data.

2. the name and contact details of the controller

The person responsible for the collection, processing and use of your personal data in the sense of Art. 4 No. 7 DSGVO is

University of Applied Sciences Offenburg

Bathing street 24

77652 Offenburg

Phone: (0781) 205-0

Fax: (0781) 205-333

E-mail: impressum@hs-offenburg.de

www.hs-offenburg.de

If you wish to object to the collection, processing or use of your data by us in accordance with these data protection provisions in whole or for individual measures, you can address your objection to the person responsible.

You can save and print this data protection declaration at any time.

3. collection and storage of personal data as well as type and purpose of their use

1. Scope of the processing of personal data

We process the personal data of our users only to the extent necessary to provide a functioning website as well as our content and services. The processing of personal data of our users takes place regularly only with the consent of the user. An exception applies in those cases in which it is not possible to obtain prior consent for actual reasons and the processing of the data is permitted by statutory provisions.

1. Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for processing personal data, Art. 6 Para. 1 lit. a EU Data Protection Basic Regulation (DSGVO) serves as the legal basis.

Art. 6 para. 1 lit. b DSGVO serves as the legal basis for the processing of personal data required for the performance of a contract to which the data subject is a party. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.

Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. c DSGVO serves as the legal basis.

Art. 6 para. 1 lit. d DSGVO serves as a legal basis in the event that vital interests of the data subject or another natural person necessitate the processing of personal data.

If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and fundamental freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 lit. f DSGVO serves as the legal basis for the processing.

1. Data deletion and storage period

The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage no longer applies. In addition, the data may be stored if the European or national legislator has provided for this in Union regulations, laws or other provisions to which the person responsible is subject. The data shall also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless it is necessary for further storage of the data for the conclusion or performance of a contract.

1. Nature and purposes of the collection of personal data

When visiting the website

In principle, you can use our website without disclosing your identity. When you access our website, the browser used on your terminal device automatically sends information to the server of our website. This information is temporarily stored in a so-called log file. The following information is collected without your intervention and stored until it is automatically deleted:

- IP address of the requesting computer,

- Date and time of access,

- Name and URL of the retrieved file,

- Website from which access is made (referrer URL),

- the browser used and, if applicable, the operating system of your computer as well as the name of your access provider.

The data mentioned will be processed by us for the following purposes:

- Ensuring a smooth connection of the website,

- To ensure a comfortable use of our website,

- Evaluation of system safety and stability as well as

- for other administrative purposes.

The legal basis for data processing is Art. 6 Para. 1 S. 1 lit. f DSGVO. Our legitimate interest follows from the purposes listed above for the collection of data. Under no circumstances do we use the collected data for the purpose of drawing conclusions about your person.

In addition, we use cookies and analysis services when visiting my website. You will find more detailed information on this under sections 5 and 7 of this data protection declaration.

When using our contact formular

If you have any questions, we offer you the possibility to contact us via a formular provided on our website. A valid e-mail address must be provided so that we know who sent the request and can answer it. Further information can be provided voluntarily. It is up to you to decide whether you wish to enter this data in the contact form.

Data processing for the purpose of contacting us is carried out in accordance with Art. 6 Para. 1 S. 1 lit. a DSGVO on the basis of your voluntary consent.

The personal data collected by us for the use of the contact form will be automatically deleted after you have completed your request.

When ordering via our website

You can either place orders as a guest via our website without registering, or register as a customer in our shop for future orders. Registration has the advantage for you that you can log in to our shop directly with your e-mail address and your password in the event of a future order without having to re-enter your contact details.

Your personal data will be entered into an input mask and transmitted to us and stored. If you place an order via our website, we first collect the following data both in the case of a guest order and in the case of registration in the shop:

- Salutation, first name, surname,

- a valid e-mail address,

- Address,

- Telephone number (landline and/or mobile)

These data are collected,

- to identify you as our customer;

- to process, fulfill and process your order;

- to correspond with you;

- for invoicing;

- to process any existing liability claims, as well as the assertion of any claims against you;

- to ensure the technical administration of our website;

- to administer our customer data.

As part of the ordering process, your consent to the processing of this data will be obtained.

The data processing takes place on your order and/or registration and is necessary according to art. 6 para. 1 sentence 1 lit. b DSGVO for the purposes mentioned for the appropriate processing of your order and for the mutual fulfilment of obligations from the purchase contract.

The personal data collected by us for the processing of your order will be stored until the expiry of the statutory storage obligation and deleted thereafter, unless we are obliged to store them for a longer period of time in accordance with Article 6 para. 1 sentence 1 lit. c DSGVO due to tax and commercial law storage and documentation obligations (from HGB, StGB or AO) or you have consented to storage going beyond this in accordance with Article 6 para. 1 sentence 1 lit. a DSGVO.

4. transfer of data

In principle, we use your personal data only within our university.

If and to the extent that we involve third parties in the performance of contracts, such third parties will only receive personal data to the extent that the transfer is necessary for the corresponding service.

A passing on of your personal data from us to third parties takes place exclusively to the service partners involved within the scope of the contract winding up, like e.g. the logistics enterprise assigned with the supply and the credit institute assigned with payment affairs. In the event that we outsource certain parts of the data processing, we contractually oblige contract processors to use personal data only in accordance with the requirements of the data protection laws and to guarantee the protection of the rights of the person concerned.

There is no data transfer to entities or persons outside the EU.

In the case of payment via PayPal, credit card via PayPal, direct debit via PayPal or "purchase on account" via PayPal, we pass on your payment data to PayPal (Europe) S.à r.l. et Cie, S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg (hereinafter referred to as "PayPal") within the framework of payment processing. PayPal reserves the right to carry out a credit check for the payment methods credit card via PayPal, direct debit via PayPal or "purchase on account" via PayPal. PayPal will use the result of the credit check with regard to the statistical probability of non-payment for the purpose of deciding on the provision of the respective payment method. The credit report can contain probability values (so-called score values). If score values are included in the result of the credit report, they have their basis in a scientifically recognized mathematical-statistical procedure. Address data, among other things, is included in the calculation of the score values. Further data protection information can be found in the PayPal data protection principles: https://www.paypal.com/de/webapps/mpp/ua/privacy-full

Your personal data will not be transferred to third parties for purposes other than those mentioned above.

We will only pass on your personal data to third parties if:

- you have given your express consent in accordance with Art. 6 Para. 1 S. 1 lit. a DSGVO,

- the disclosure pursuant to Art. 6 para. 1 sentence 1 lit. f DSGVO is necessary for the assertion, exercise or defence of legal claims and there is no reason to assume that you have an overriding legitimate interest in not disclosing your data,

- in the event that there is a legal obligation to pass on data pursuant to Art. 6 para. 1 sentence 1 lit. c DSGVO, and

- this is legally permissible and required for the execution of contractual relationships with you pursuant to Art. 6 para. 1 sentence 1 lit. b DSGVO.

As part of the ordering process, your consent will be obtained for your data to be passed on to third parties.

5. use of cookies

We use cookies on our site. These are small files that are automatically created by your browser and stored on your device (laptop, tablet, smartphone, etc.) when you visit our website. Cookies do not cause any damage to your terminal device, do not contain viruses, Trojans or other malware.

The cookie is used to store information that arises in connection with the specific end device used. This does not, however, mean that we will immediately become aware of your identity.

The use of cookies serves on the one hand to make the use of our offer more pleasant for you. For example, we use so-called session cookies to recognise that you have already visited individual pages on our website. These are automatically deleted after leaving our site.

In addition, we also use temporary cookies to optimise user-friendliness, which are stored on your terminal for a specific period of time. If you visit our site again in order to make use of our services, it is automatically recognised that you have already been with us and which entries and settings you have made in order not to have to enter them again.

On the other hand, we use cookies in order to statistically record the use of our website and to evaluate it for the purpose of optimising our offer for you (see Section 7). These cookies enable us to automatically recognize that you have already visited our site when you visit it again. These cookies are automatically deleted after a defined period of time.

The data processed by cookies are necessary for the purposes mentioned to safeguard our legitimate interests and those of third parties in accordance with Art. 6 Para. 1 S. 1 lit. f DSGVO.

Most browsers automatically accept cookies. However, you can configure your browser so that no cookies are stored on your computer or a message always appears before a new cookie is created. The complete deactivation of cookies may, however, result in you not being able to use all the functions of our website.

6. analysis and tracking tools

The tracking measures listed below and used by us are carried out on the basis of Art. 6 para. 1 sentence 1 lit. f DSGVO. With the tracking measures used, we would like to ensure that our website is designed to meet requirements and is continually optimised. On the other hand, we use the tracking measures in order to statistically record the use of our website and to evaluate it for you for the purpose of optimising our offer. These interests are to be regarded as justified within the meaning of the aforementioned provision.

The respective data processing purposes and data categories can be found in the corresponding tracking tools.

1. Google Analytics

We use Google Analytics, a web analysis service provided by Google Inc., for the purpose of tailoring our pages to meet your needs and continuously optimising them. (https://www.google.de/intl/de/about/) (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; hereinafter referred to as "Google"). In this context, pseudonymised user profiles are created and cookies (see section 5) are used. The information generated by the cookie about your use of this website such as

- Browser type/version,

- operating system used,

- Referrer URL (the previously visited page),

- Host name of the accessing computer (IP address),

- Time of the server request,

are transferred to a Google server in the USA and stored there. This information is used to evaluate the use of the website, to compile reports on website activity and to provide other services relating to website activity and internet usage for market research purposes and to tailor these internet pages to meet requirements. This information may also be transferred to third parties if this is required by law or if third parties process this data on behalf of third parties. Under no circumstances will your IP address be merged with other Google data. The IP addresses are anonymised so that an allocation is not possible (IP masking).

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of our website.

You can also prevent the collection of data generated by the cookie and relating to your use of the website (including your IP address) and the processing of this data by Google by downloading and installing a browser add-on (https://tools.google.com/dlpage/gaoptout?hl=en).

As an alternative to the browser add-on, in particular for browsers on mobile devices, you can also prevent the collection by Google Analytics by clicking on the aforementioned link. An opt-out cookie is set to prevent your data from being collected in the future when you visit our website. The opt-out cookie applies only in this browser and only to our website and is placed on your device. If you delete the cookies in this browser, you must set the opt-out cookie again.

Further information on data protection in connection with Google Analytics can be found under the following link in the Google Analytics help: https://support.google.com/analytics/answer/6004245?hl=en

1. Google Adwords Conversion Tracking

We also use Google Conversion Tracking to record the use of our website statistically and to evaluate it for the purpose of optimising our website for you. Google Adwords places a cookie (see number 5) on your computer if you have reached our website via a Google advertisement.

These cookies lose their validity after 30 days and are not used for personal identification. If the user visits certain pages on the AdWords customer's website and the cookie has not expired, Google and the customer will be able to tell that the user clicked on the ad and was directed to that page.

Each Adwords customer receives a different cookie. Cookies can therefore not be traced via the websites of Adwords customers. The information collected using the conversion cookie is used to generate conversion statistics for Adwords customers who have opted for conversion tracking. Adwords customers will know the total number of users who clicked on their ad and were directed to a page with a conversion tracking tag. However, you will not receive any information that personally identifies users.

If you do not wish to participate in the tracking procedure, you can also refuse to set a cookie as required for this purpose - for example by setting your browser to deactivate the automatic setting of cookies in general. You can also deactivate cookies for conversion tracking by setting your browser to block cookies from the domain "www.googleadservices.com". You will find Google's privacy policy on conversion tracking under the following link: https://services.google.com/sitestats/de.html

7. Social Media Plugins

We use social plugins of social networks (e.g. Facebook, Intagram) on our website on the basis of Art. 6 Para. 1 S. 1 lit. f DSGVO in order to make our company better known. The advertising purpose behind this is to be regarded as a legitimate interest within the meaning of the DSGVO. The responsibility for the data protection-compliant operation is to be guaranteed by their respective providers. The integration of these plugins by us takes place by means of the so-called two-click method in order to protect visitors to our website in the best possible way.

 Facebook & Instagram

Social media plugins from Facebook are used on our website to make their use more personal. For this we use the "FACEBOOK" button. This is an offer from Facebook.

If you call up a page on our website that contains such a plugin, your browser establishes a direct connection with the Facebook servers. The content of the plugin is transmitted directly from Facebook to your browser, which integrates it into the website.

By integrating the plugins, Facebook receives the information that your browser has accessed the corresponding page of our website, even if you do not have a Facebook account or are not logged on to Facebook. This information (including your IP address) is transmitted directly from your browser to a Facebook server in the USA and stored there.

If you are logged in to Facebook, Facebook can assign your visit to our website directly to your Facebook account. If you interact with the plugins, for example by pressing the "FACEBOOK" button, the corresponding information is also transmitted directly to a Facebook server and stored there. The information is also published on Facebook so that it is visible to everyone.

Facebook may use this information for the purpose of advertising, market research and tailoring Facebook pages to meet your needs. To this end, Facebook creates usage, interest and relationship profiles, e.g. to evaluate your use of our website with regard to the advertisements displayed to you on Facebook, to inform other Facebook users about your activities on our website and to provide other services associated with the use of Facebook.

If you do not want Facebook to associate the information collected through our website with your Facebook account, you must log out of Facebook before visiting my website.

The purpose and scope of the data collection and the further processing and use of the data by Facebook as well as your rights in this regard and setting options to protect your privacy can be found in the data protection information, in particular in Facebook's data policy, which you can view under the following link: https://www.facebook.com/about/privacy/

8. rights of data subjects

You have the right:

- to request information about your personal data processed by us in accordance with Art. 15 DSGVO. In particular, you may request information on the processing purposes, the category of personal data, the categories of recipients to whom your data have been or will be disclosed, the planned storage period, the existence of a right of rectification, deletion, restriction of processing or objection, the existence of a right of complaint, the origin of your data, unless it has been collected from me, as well as the existence of an automated decision-making process including profiling and, if applicable, meaningful information on its details;

- in accordance with Art. 16 DSGVO, to immediately request the correction of incorrect or incomplete personal data stored by us;

- to demand the deletion of your personal data stored by us in accordance with Art. 17 DSGVO, unless processing is necessary for the exercise of the right to freedom of expression and information, for the fulfilment of a legal obligation, for reasons of public interest or for the assertion, exercise or defence of legal claims;

- to demand the restriction of the processing of your personal data in accordance with Art. 18 DSGVO if the accuracy of the data is disputed by you, the processing is unlawful but you refuse its deletion and we no longer need the data, but you need it to assert, exercise or defend legal claims or you have objected to the processing in accordance with Art. 21 DSGVO;

- in accordance with Art. 20 DSGVO, to receive your personal data which you have provided to us in a structured, common and machine-readable format or to request the transfer to another responsible person;

- in accordance with Art. 7 para. 3 DSGVO, to revoke your consent once given to us at any time. The consequence of this is that we may no longer continue the data processing based on this consent in the future, and

- to complain to a supervisory authority pursuant to Art. 77 DSGVO. As a rule, you can contact the supervisory authority at your usual place of residence or workplace or at our company headquarters.

9. right of objection

If your personal data are processed on the basis of legitimate interests pursuant to Art. 6 para. 1 sentence 1 lit. f DSGVO, you have the right, pursuant to Art. 21 DSGVO, to object to the processing of your personal data if there are reasons for doing so which arise from your particular situation or if the objection is directed against direct advertising. In the latter case, you have a general right of objection, which is implemented by us without stating a particular situation.

If you would like to make use of your right of revocation or objection, simply send us an e-mail: (shop@hs-offenburg.de)

10. data security

We make every effort to ensure the security of your data within the framework of the applicable data protection laws and technical possibilities.

Your personal data will be transmitted encrypted. This applies to your orders and also to the customer login. We use the SSL (Secure Socket Layer) coding system, but point out that data transmission over the Internet (e.g. when communicating by e-mail) can have security gaps. A complete protection of the data against access by third parties is not possible.

To secure your data, we maintain technical and organisational security measures in accordance with Art. 32 DSGVO, which we continually adapt to the state of the art.

Furthermore, we do not guarantee that our services will be available at certain times; disruptions, interruptions or failures cannot be ruled out. The servers we use are regularly and carefully backed up.

11. data protection commissioner

If you have any questions or concerns about data protection, please contact our data protection officer:

Professor Dr. rer. nat. Daniel Hammer

Faculty of Media and Information Science

Bathing street 24

77652 Offenburg

Phone: (0781) 205-114

E-mail: hammer@hs-offenburg.de

www.hs-offenburg.de/hammer

12. topicality and change of this data security explanation

This privacy policy is currently valid and as of March 2019.

Due to the further development of our website and offers about it or due to changed legal or official requirements, it may be necessary to change this privacy policy. The current data protection declaration can be called up and printed at any time on our website under the following link:

http://www. shop.hs-offenburg.de/privacy policy/